Leadnamic Systems
Stage four: Evolve

A system that keeps getting smarter

Your team is using the system every day. Evolve keeps it that way. Monthly support, a quarterly review, and the next layer of your system added as your business grows, so it never becomes the expensive thing nobody uses.

Book a free Clarity CallSee how the four stages work

Free 30-minute Clarity Call. No obligation.

The problem

Systems don't fail on day one. They fade.

Let's be honest. Most systems don't fail at launch. They fade.

A new starter joins and nobody shows them how it works. Someone keeps a spreadsheet "just for now". A process changes and the system doesn't. Nobody looks at the dashboards because the data is a few weeks behind. Within a year, the business is back where it started, paying every month for a system the team works around.

I have seen this with clients time and again. Nobody decides to stop using the system. It slips, one shortcut at a time.

Why it happens

Your business keeps changing. Most systems don't.

You take on new people. You launch new services. Your customers change how they buy. The system that fitted your business perfectly last year starts to fit a little less well every month.

Without someone looking after it, the gaps fill up with workarounds. And every workaround is a piece of your business that's back in someone's head instead of in the system.

How Evolve works

Four things Evolve gives you

  1. Support when your team needs it

    Questions answered, problems fixed, and new starters shown the ropes. Your monthly plan includes a set number of hours of our time, so you know exactly what you are getting. Any hours you don't use roll over for three months.

  2. A quarterly review

    Every quarter we sit down with you to review your system, on top of your monthly hours. We check who is using the system, where the data is going in and where it isn't, and what your numbers are telling you. Then we agree what to act on next. This is what stops your system slipping back into spreadsheets.

  3. Your Should haves and Could haves

    Remember the list you sorted in Discover? Once your team is confident with the Must haves, we start adding the next layer. Smaller additions are built within your monthly plan. Larger ones are quoted as their own project, so one big request never swallows your support time.

  4. More automation, and AI that works on your data

    With your data now in one place, we can automate more of the repetitive work and put AI to work on the numbers. Spotting the deals that have gone quiet. Showing you which marketing brings in customers and which doesn't. Answering questions about your business that used to mean a day in a spreadsheet. This is your business having a brain.

What you get

A system that stays in use and grows with you

  • A system that stays in use, checked every quarter, with problems fixed before they become habits.

  • A system that grows with you, adding what your team asks for next.

  • Champions who stay supported, so adoption holds as your team changes.

  • Decisions based on evidence, not on memory or gut feel.

  • Someone on your side, who knows your business and your system inside out.

Investment

A monthly plan, with no tie-in

Choose the plan that fits how much you want your system to grow. Every plan includes a set number of hours each month, plus a quarterly review on top.

  • Essentials

    £995/ month

    Hours each month
    4 hours
    Quarterly review
    2 hours
    Usually suits
    Up to 9 users

  • Growth

    £1,995/ month

    Hours each month
    8 hours
    Quarterly review
    Half a day
    Usually suits
    10 to 24 users

  • Partner

    £2,995/ month

    Hours each month
    12 hours
    Quarterly review
    Half a day
    Usually suits
    25 to 50 users

  • Bespoke

    On application

    Hours each month
    16 hours or more
    Quarterly review
    Agreed with you
    Usually suits
    Over 50 users

All prices exclude VAT.

No tie-in. Your plan runs month to month, with one month's notice. Commit for 12 months and pay for 11. We would rather you stayed because your system keeps getting better than because a contract says so.

Unused hours roll over for three months, so a quiet month does not cost you the time you have paid for.

Extra hours beyond your plan, including larger Should have and Could have builds, are £250 an hour. We agree them with you before the work starts, so nothing appears as a surprise on your invoice.

The number of users is a guide, not a rule. A smaller business with a lot of automation planned may want Growth. A larger one with a settled system may be happy on Essentials. We will help you pick, and you can move up or down as your needs change.

Who looks after your system

The same people who built it

The team that mapped your business in Discover, built your system in Implement, and got your team using it in Adopt is the team that looks after it in Evolve. No handover to a stranger. No explaining your business all over again.

We built this for our own business first, and we use it every day. We know what it takes to keep a system working, because we do it ourselves.

Where Evolve fits

The fourth of four stages

  1. DiscoverWork out what your business needsSee this stage
  2. ImplementBuild the system around how you workSee this stage
  3. AdoptGet your whole team using itSee this stage
  4. EvolveKeep it getting smarterYou are here

FAQ

Questions owners ask

Do I need ongoing support once the system is working?
You don't have to have it, but think about what happens without it. Systems rarely fail on day one. They fade, one workaround at a time. The quarterly review is what catches that early, before it costs you.
What's included each month?
A set number of hours for support, fixes, small improvements, new starters, and your Should haves and Could haves. Four hours on Essentials, eight on Growth, and twelve on Partner. Your quarterly review comes on top of those hours.
How much does Evolve cost?
Essentials is £995 a month for four hours. Growth is £1,995 a month for eight hours. Partner is £2,995 a month for twelve hours. Larger businesses are quoted individually. All prices exclude VAT.
What happens to hours we don't use?
They roll over for three months, so a quiet month does not cost you the time you have paid for. After three months, unused hours expire.
What happens if we need more than our monthly plan?
Extra hours are £250 an hour, and we agree them with you before we start. Nothing is added to your invoice without your say-so.
How do the Should haves and Could haves get built?
Smaller ones are built within your monthly plan. Larger ones are quoted as their own project, when you are ready to go ahead.
Where does AI come in?
Once your data is in one place, AI can start doing useful work on it. Spotting patterns, flagging deals that have gone quiet, and answering questions about your business. We add it where it saves time or makes you money, not because it's fashionable.
What does the quarterly review cover?
Who is using the system and who isn't, where the data is going in, what your numbers are telling you, and what to act on next. It's two hours on Essentials and half a day on Growth and Partner, and it's the single biggest reason systems stay in use.
Is there a minimum term?
No. Your plan runs month to month, and you can stop with one month's notice. Your system and your data stay yours, in your own account.

Start where every client starts

Evolve follows Discover, Implement, and Adopt. If you are not yet working with us, the first step is a conversation. Book a free 30-minute Clarity Call. We will talk through where your business is now, what your current systems are costing you, and whether Discover is the right first step.

Book a free Clarity CallSee how the four stages work

Free 30-minute Clarity Call. No obligation. All prices exclude VAT.